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Cancellation Policy How it Works & Why it Exists

Updated Cancellation & Deposit Policy

Cancellation Policy – $100 Deposit

To secure your team’s spot in any CFT event, a $100 deposit is required at the time you are penciled in to confirm your spot. 

  • If your team withdraws, the $100 deposit will be forfeited as a cancellation fee.

  • If your team participates, the $100 deposit will be applied toward your entry fee balance.

This ensures that only committed teams reserve spots, protecting the quality and fairness of our tournaments.

Why This Policy Exists

When a team commits, it sets off a chain of planning actions:

  1. Resource Allocation

    • Scheduling umpires, gate staff, and field crew

    • Balancing brackets to ensure fair play

    • Ordering awards and supplies in advance

  2. Venue Costs

    • Additional park rentals are often secured based on committed team counts.

    • Withdrawals can leave the City and CFT covering unnecessary costs.

  3. Impact on Other Teams

    • Withdrawals disrupt brackets, travel plans, and the number of guaranteed games for other teams.

Your deposit helps ensure accountability and respect for the process that supports all participants.

Repeat Offender Policy

Teams that withdraw from 3 or more events in a single season (Spring, Summer, or Fall) will be required to pay full entry fees at sign-up for the remainder of that season.

Free Entry Policy

  • Free entries may not be used for showcase events, qualifiers, or monetary-based promotions.

  • Money Ball credits may apply, but a 50% fee of the standard entry will be due.

  • Free entry credits remain valid for all standard, non-monetary, non-qualifier events.

Note: Cancellation resets free entry or discounted progress. If you withdraw, your progress toward “Play 3, Get 1 Free” may be reset to zero.

Early Credit Use Policy

Teams wishing to use their earned free entry early may do so if they prepay for the remaining three qualifying events.

Final Note

These policies exist to ensure fairness, transparency, and quality across all CFT tournaments. We believe in being upfront: the $100 deposit protects everyone — your team, other teams, and the resources that make these events possible.

We value your commitment and can’t wait to see you on the field.