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Cancellation Policy How it Works & Why it Exists

Updated Cancellation & Deposit Policy

Tier 1 Teams – Preferred Status

Benefits:

  • No cancellation fees

  • Priority scheduling consideration

  • Preferred status within California Fastpitch Tourneys events

Eligibility:

  • All teams begin each season as Tier 1

  • Teams maintain Tier 1 status by honoring their penciled and registered commitments with California Fastpitch Tourneys

 

Tier 2 Teams – Standard Status

Requirements:

  • $100 Deposit required per event

  • Deposit also serves as a cancellation fee if the team withdraws

  • Tier 2 teams will be required to pay a $50 scheduling request fee for any scheduling request.

  • How Teams Move to Tier 2:

A team will be moved to Tier 2 status if:

  • The team is penciled into a California Fastpitch Tourneys event, and

  • The team does not participate in that event, and

  • The team is observed participating in another organization’s event on the same date

Returning to Tier 1 Status

 

  • A Tier 2 team may return to Tier 1 status by:

    • Registering for and

    • Participating in their next California Fastpitch Tourneys event, and

    • Maintaining commitment to their scheduled events

    Status will be reviewed and adjusted at the discretion of California Fastpitch Tourneys management.

Policy Purpose

This policy ensures:

  • Fair scheduling for all teams

  • Reliable tournament planning

  • Protection for teams that honor their commitments

  • High-quality events for all participants

Repeat Offender Policy

Teams that withdraw from 3 or more events in a single season (Spring, Summer, or Fall) will be required to pay full entry fees at sign-up for the remainder of that season.

Free Entry Policy

  • Free entries may not be used for showcase events, qualifiers, or monetary-based promotions.

  • Money Ball credits may apply, but a 50% fee of the standard entry will be due.

  • Free entry credits remain valid for all standard, non-monetary, non-qualifier events.

Note: Cancellation resets free entry or discounted progress. If you withdraw, your progress toward “Play 3, Get 1 Free” may be reset to zero.

Early Credit Use Policy

Teams wishing to use their earned free entry early may do so if they prepay for the remaining three qualifying events.

Final Note

These policies exist to ensure fairness, transparency, and quality across all CFT tournaments. We believe in being upfront: the $100 deposit protects everyone — your team, other teams, and the resources that make these events possible.

We value your commitment and can’t wait to see you on the field.